Organizer Support

Event organizers do exactly that: organize events. The minimum a sanctioning body can do is sell you some insurance and provide a rule set for operating those events. We do more than the minimum. At NASA Rally Sport, we believe that the sanctioning body should do more than just have a rule book: the sanctioning body should actively help events happen and build technologies to make organizing an event easier.

What can we do for your event?

  • Email racers near you via a radius-based selection process. Want to message everyone within 100 miles? 200? 400? Easy.
  • Same for volunteers. Let us help you recruit volunteers, and target the folks closest to the rally to receive relevant emails.
  • Help with promotion. We can make some banner graphics to send off to SpecialStage.com. In the past we've even done 1/4 page ads in Grassroots Motorsports.
  • Generate time card PDFs for you.
  • Generate beautiful route books with our database driven generation software. No more hours spent slaving over formatting a spreadsheet.
  • Forms out the wazoo. Log sheets, net control tracking forms, inquiry forms, withdrawal forms... we have over 100 forms made up and ready to go.
  • Help you upgrade your documentation. We actually organize rallies ourselves, so we can take your supp regs and drop them in to our WRC-inspired formats for something that looks pretty sharp. The side benefit of extensively documentation is it helps uncover any unplanned details .
  • Help you make sure your planning keeps moving forward with our exclusive checklist of things that need to be done before each rally. Currently at over 270 items, each detail is broken out with a time line. You can also assign these tasks to other committee members to manage your delegation.
  • Information
    • Information is the most valuable asset you can have. We have information on every rally racer in the country, going all the way back to 2000.
    • Number of active and inactive racers within a radius of your event, and the ability to contact them. Identify your market to put on a great rally.
    • Statistics on volunteers. How many sign up how soon, what are the trends, predict how many you will have come race day. How far do they come from? How many will be back from last year?
    • Statistics on racers. How far do they go, on average? What is their maximum range?
  • Provide online racer registration
    • Generate entry list pages whose appearance can be customized to seamlessly drop in to your web site.
    • Handle online payments instantly through your Google Pay or PayPal account that gets the money directly into YOUR bank accounts, not ours.
    • Handle automatic timed switching of early/regular/late online entry pricing.
    • Track payment amounts, when payments were made, who made them, and how. (online, mailed check, etc)
    • Batch your payments into groups to match up with when you make deposits. Keep all your money matching your checkbook.
    • Track the status of withdrawals, refunds sent, and refunds pending. Show the total event income estimates based on current payments and withdrawals.
  • Provide online volunteer registration
    • The most advanced volunteer database in the nation ties together all the rally racers in the country with the volunteers.
    • Get detailed info on what experience each volunteer has.
    • Dynamically create teams to assign the volunteers to.
    • Manage communications to everyone, or selected teams.
    • Provide each volunteer a personalized itinerary and contact list upon check in
    • Let volunteer team members communicate with each other
    • Provide statistics on T shirt sizes of the group, distances traveled, when they signed up, and what radio equipment is on-site
  • Provide online scoring
    • The most advanced rally scoring software in the US.
    • Completely customizable to any classes and championships you are running.
    • Dozens of different charts and graphs to analyze errors in the data and quickly pinpoint the location of mistakes.
    • Output pages whose appearance can be customized to seamlessly drop in to your web site.
    • Entirely web-based, allowing you to create a virtual scoring team spread across the nation.
    • More results graphs than any other rally scoring package to engage your racers.
  • Manage People
    • Track the special dietary needs of your racers and volunteers so you can plan the best possible awards banquet.
    • Beer. Get the info on what beverages your attendees prefer. Even convert those options to a by-distributor option selection list with suggested quantities.
    • Make notes on the excellent performance of volunteers that will remind you in the coming years of their high ability.
  • The Basics.
    • Of course, sell you the best insurance available to the rally community, with a million dollars of medical coverage. The next best available is only 5% of ours.
    • Set you up with waivers and wristbands.
    • List you on the NASA Rally Sport calendar.
  • Advice. Yes, we can talk your ear off about how to organize an event. We organize rallies too, so our advice comes from doing it, and putting our own time and money on the line.

Contact a NRS director to talk about your rally ideas

Stripe.com account setup